Missing Records
Rows, transactions, invoices, orders, or references that exist in one source but not the other.
Business file reconciliation automation
Compare BusinessFilesAutomatically
Review only the exceptions.
FlowPilot Studio helps finance and operations teams reconcile spreadsheets, PDFs, CSVs, statements, system exports, and business reports, so they can find missing records, mismatches, duplicates, and exceptions faster.
No sensitive data required. A workflow description or anonymized sample is enough.
Built for recurring business file reconciliation, not one-off document chaos.
Works across spreadsheets, PDFs, CSVs, statements, and system exports.
Designed for finance, accounting, operations, and e-commerce workflows.
Business File A
Exports
Excel, CSV, PDF, report
Business File B
Records
ERP, CRM, bank, accounting
Matching Logic
MatchID / Reference
CompareAmount / Date
ReviewExceptions
Exception Report
Ready
1,214Matched
18Missing
11Mismatches
6Review
Illustrative sample data
- Missing records separated
- Value differences highlighted
- Manual review items listed
Positioning
Manual file comparison becomes automated exception reporting.
We specialize in recurring business file reconciliation for finance and operations workflows: structured or semi-structured files, clear matching rules, and reviewable exception reports.
What we help compare
- Excel files, CSV files, and Google Sheets.
- PDF statements, supplier statements, and bank statements.
- ERP, CRM, accounting, warehouse, and payment processor exports.
- Marketplace settlement reports and custom business reports.
The boundary
Business reconciliation, not every file format.
For scanned documents or low-quality PDFs, we may include extraction and human review steps to protect accuracy.
Files
→
Rules
→
Exceptions
What we detect
Focus on the records that need attention.
Customers care less about file formats and more about what did not reconcile.
Mismatched Values
Amount, date, status, customer, supplier, reference number, or report value differences.
Duplicate Records
Repeated invoices, duplicate transaction references, repeated payments, or duplicated IDs.
Unmatched Transactions
Payments, settlements, refunds, or statement lines that cannot be matched safely.
Formatting Issues
Column differences, date format problems, inconsistent references, or values needing cleanup.
Manual Review Items
Cases where automation should flag the issue and your team should make the final decision.
Service scope
Four practical reconciliation categories.
Spreadsheet Reconciliation
Compare recurring spreadsheets and structured exports without checking every row manually.
- Excel vs Excel
- CSV vs Excel
- Google Sheets vs system export
Statement Reconciliation
Match statements, payments, settlements, and internal records into exception reports.
- Bank statements
- Supplier statements
- Marketplace settlement reports
Document-to-Data Reconciliation
Compare semi-structured documents with spreadsheet or system records, with review where needed.
- Invoice PDFs vs payment records
- PDF reports vs Excel records
- Forms vs internal data
System Export Reconciliation
Compare recurring exports from operational systems and spot missing or inconsistent records.
- ERP exports
- CRM exports
- Warehouse and order reports
Example demo
Start with Excel. Expand to other business files.
Our current demo shows Orders.xlsx vs Payments.xlsx because Excel is the clearest first entry point. The same reconciliation logic can be adapted to statements, PDFs, CSVs, and system exports.
Example next demo
Supplier Statement.pdf vs Purchase Records.xlsx can produce matched invoices, missing invoices, amount mismatches, due date differences, duplicate invoice numbers, and manual review items.
Get a Free Sample Exception Report Download Sample ReportHow it works
From recurring files to reusable workflows.
Review Files
We look at the files, exports, reports, columns, formats, and the reconciliation result your team needs.
Define Rules
We translate your matching logic into clear rules for IDs, references, dates, amounts, and tolerances.
Clean Data
The workflow can normalize columns, dates, numbers, spacing, text, and extracted document data.
Compare
Records are matched, values are compared, and exceptions are classified into reviewable categories.
Report
Your team receives a clean exception report and reuses the workflow every reporting cycle.
Free sample exception report
See what your exception report could look like.
Describe one recurring file comparison workflow. We will review the scenario and show how the exception report could be structured.
Good first workflows:
Invoices vs payments
Statements vs records
Orders vs settlements
PDF reports vs Excel